This declaration is not to gauge the impact of the work. i think that
is more complicated then saying xxx number of person provided food at
yyy cost. For example providing medical relief with RMPs would cost
less than providing the same with doctors but who will judge the
quality because in relief there is hardly any follow up. Also
medicince cost would depend upon the kind of illness prevalent in the
area. I think looking at the numbers the way you have suggested might
also be misleading. Then there are bigger issues of how the whole work
was done? Did the work corrupt the system, people even more ? Did the
work sensitized the people or desensitize the people ?
The impact should come out of the detail reports which can have
numbers that you have mentioned. As you know reports are already being
put up on the website for dissemination.
If you think people will misinterpret the situation based on account
heads then my fear is that they may already have many unaddressed
doubts in their mind. May be giving this accounts would give those
doubts open space and we would be able to give satisfactory answers or
atleast initiate a open discussion.
But we should have no problems if numbers are mentioned alongside. In
summary sheet one could add a column for number of
people/failies/camps touched. Or we can add a note saying "where
possible please mention number of people you were able to reach out"
thanks,
ashish
On Sun, Dec 7, 2008 at 8:06 PM, Balaji Sampath <balajisampath@gmail.com> wrote:
> Dear Ashish, Kamayani, Rashim and others,
> While I agree with this overall direction to make things more transparent, I
> have a few problems with the way it is required to be presented.
> This way of presenting account often hides the impact of the work. While
> many people and many donors are worried about overhead costs and whether
> expenses are made on people or materials or transport etc, I don't feel the
> distinction is really useful nor fair. It is much more important to see
> what the money was spent for - what did it achieve and how effectively was
> it spent.
> Just a focus on arbitrary account heads and not relating it to the actual
> results and the cost for the results delivered (and if you want cost per
> person provided with winter clothing etc), makes NGOs want to cut certain
> costs at a real cost to efficiency and effectiveness and reach and time. I
> think it is important that we keep these in mind and develop better
> accounting structures that measure results and the costs associated with
> them, instead of just looking at some arbitrary cost heads.
> I would like people to see something like
> xxx people provided food at a cost of yyy
> zzz people provided winter clothing at a cost of www
> ...
> And then finally general coordination expenses of abc
> This will give us a much better sense of things. I have a serious problem
> with NGOs generally hanging around or doing things inefficiently - so
> spending less on certain "overhead" areas but also doing much less than they
> could - so in result terms their overheads are very high! Cost must always
> be seen only in relation to the value they have added. I think as we demand
> more transparency, we also focus on results. Ultimately I believe that it
> is this results vs costs that needs to be focussed on as pure focus on
> outlays and expenditure without corresponding focus on outcomes has been the
> detriment of our country - even more than misuse of the money meant for
> particular purposes.
> Unfortunately I don't have the time to work on this format. I hope you can
> take this up and develop it further.
> Thanks
> Balaji
>
> On Sat, Dec 6, 2008 at 9:34 PM, ashish ranjan <ashish.ranjanjha@gmail.com>
> wrote:
>>
>> here is what i have written both as inline text and as a pdf doc.
>>
>>
>> Dear ......
>>
>> Greetings from AIDers! We need your help to give our donors and
>> community at large accounts of the money that we have spent in your
>> partnership in providing relief to the people devastated by the recent
>> floods in Bihar and Orissa.
>>
>> When so many of our activists are raising the slogan of "Hama Paisa
>> Hamara Hisab" and demanding transparency from the public authorities,
>> we as active supporters of Right to Information Act, 2005 cannot but
>> demand the same from ourselves. Given this context we would like to
>> let people know how their money was spent. We therefore request you to
>> give us a detail accounts of the expenses made for relief and
>> rehabilitation. We would like to get this by end of January but please
>> let us know if you need more time.
>>
>> Here is a suggested format for the sake of uniformity across groups
>> but please feel free to modify as per your accounting process.
>>
>> Summary of Accounts for the period of ....... to ......
>>
>> Total donation received from AID
>> Total expenditure made on flood relief
>> Expenses made under various heads:
>> 1.Travel
>> 2.Communication (phone, fax, internet charges etc)
>> 3.Food
>> 4.Office expenses
>> 5.Honorarium
>> 6.Accommodation
>> 7.Relief material purchase
>> 8.Others
>>
>> We would also like to have breakups of the heads in suitable format.
>> Some of the things that should be captured are given below. You can
>> capture the same information using a format of your choice.
>> Travel:
>> Train
>> Bus
>> Airplane
>> Vehicle on Hire
>> Petrol/Diesel expense
>> Boat
>> Tractors
>> Lorry
>> Auto
>> Others (rickshaw etc)
>>
>> Communication:
>> Phone recharge
>> Mobile set purchase
>> Others (Fax, PCO calls etc)
>> Food:
>> Common kitchen expenses (cost of raw ingredients, gas, etc)
>> Hotel/dhaba/restaurant bills
>> Others
>> Office expenses:
>> Rent
>> Photocopy
>> Electricity
>> Computer/Laptop
>> Printer
>> Furniture
>> Stationary
>> Others
>>
>>
>> Honorarium
>>
>> Designation/Post
>> Period
>> no of of days/months
>> Number employed
>> Amount (per day/month)
>> total
>> volunteer
>> 29/08/2008- 4/10/2008
>> 30
>> 10
>> 50
>> 15000
>> coordinator
>> 25/08/2008 -4/10/2008
>> 1
>> 2
>> 4000
>> 8000
>>
>>
>> Accommodation:
>> Hotel/Guest house charges
>> Others
>>
>> Relief Material (refers to things that were bought for distribution
>> amongst the flood affected people. If anything was bought for the
>> organization should come under other relevant heads)
>>
>> Name of material
>> Quantity
>> Amount spent (in Rs)
>> Choora
>> 1000 Kgs
>> 14000
>>
>>
>> Others:
>> Please specify what others are.
>>
>> On Sat, Dec 6, 2008 at 7:32 PM, ashish ranjan
>> <ashish.ranjanjha@gmail.com> wrote:
>> > i did n't see this email..i will draft an email and send it to you by
>> > tomorrow.
>> >
>> > thanks,
>> > ashish
>> >
>> > On Fri, Dec 5, 2008 at 9:46 PM, Rashim Singh <rashim_aid@yahoo.com>
>> > wrote:
>> >> hi
>> >>
>> >> I think a lot of you are not able to open the document so i am pasting
>> >> the
>> >> contents here.
>> >>
>> >> Also, Ashish, if you can form a general email regarding this, i can
>> >> send it
>> >> all partners. And one more thing i wanted to highlight that it might be
>> >> possible that a big chunk of money AID send was used in transportation
>> >> and
>> >> mobilization of local relief and resources, so it would be a good idea
>> >> that
>> >> the partner give details of accounts in that context otherwise to the
>> >> donor
>> >> it may seems that most of the money send did not reach people directly.
>> >>
>> >> thanks and regards
>> >> Rashim
>> >>
>> >>
>> >> S. No.
>> >>
>> >> Project (Approval date)
>> >>
>> >> NGO (partner)
>> >>
>> >> Amount
>> >>
>> >> By
>> >>
>> >> From Funds
>> >>
>> >>
>> >>
>> >> Orrisa
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >> 1
>> >>
>> >> Orrisa Flood Relief (immediate) (061908)
>> >>
>> >> Unnayan $ AID India
>> >>
>> >> (Dhanada Mishra)
>> >>
>> >> $ 10,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 2
>> >>
>> >> Orrisa Flood Relief (immediate) (092208)
>> >>
>> >> AID India
>> >>
>> >> (Dhanada Mishra)
>> >>
>> >> Rs. 4,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 3
>> >>
>> >> Orrisa Flood Relief (immediate) (092008)
>> >>
>> >> AID India
>> >>
>> >> (Dhanada Mishra)
>> >>
>> >> Rs. 2,37,650
>> >>
>> >> College Park
>> >>
>> >> Chapter
>> >>
>> >>
>> >>
>> >> West Bengal
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >> 4
>> >>
>> >> West Bengal Flood Relief (immediate) (062308)
>> >>
>> >> Kajla Jankalyan Samiti
>> >>
>> >> $10,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 5
>> >>
>> >> Nandigram Relief (for the victim of Nandigram violence)
>> >>
>> >> Asha
>> >>
>> >> $5,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >>
>> >>
>> >> Assam
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >> 6
>> >>
>> >> Assam Flood Relief (immediate) in Nalbari District (102208)
>> >>
>> >> Gramya Vikash Manch
>> >>
>> >> Rs. 1,77,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 7
>> >>
>> >> Assam Flood Relief (immediate) in Majuli Island (101208)
>> >>
>> >> Rural Volunteers Center
>> >>
>> >> Rs. 2,25,000
>> >>
>> >> Boston
>> >>
>> >> Chapter
>> >>
>> >>
>> >>
>> >> Bihar
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >>
>> >> 8
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (083008)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 4,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 9
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (082808)
>> >>
>> >> CHARM (Kamayani and Ashish)
>> >>
>> >> Rs. 1,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 10
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (090208)
>> >>
>> >> CHARM (Kamayani and Ashish)
>> >>
>> >> Rs. 1,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 11
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (092208)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 4,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 12
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (090808)
>> >>
>> >> Aakar Charitable Trust (Vivek Umrao)
>> >>
>> >> Rs. 4,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 13
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) (090308)
>> >>
>> >> GOONJ (working with AID India)
>> >>
>> >> Rs. 4,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 14
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> BSFC (Daniel Manzgaonkar)
>> >>
>> >> Rs. 2,00,000
>> >>
>> >> EB
>> >>
>> >> RRF
>> >>
>> >> 15
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 1,00,000
>> >>
>> >> Bay area
>> >>
>> >> Chapter
>> >>
>> >> 16
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 40,000
>> >>
>> >>
>> >>
>> >> Seattle
>> >>
>> >> Chapter
>> >>
>> >> 17
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 80,000
>> >>
>> >> Blacksburg
>> >>
>> >> Chapter
>> >>
>> >> 18
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 1,50,000
>> >>
>> >> Clemson
>> >>
>> >> Chapter
>> >>
>> >> 19
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 1,25,000
>> >>
>> >> Columbus
>> >>
>> >> Chapter
>> >>
>> >> 20
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> Rs. 2,50,000
>> >>
>> >> Boise
>> >>
>> >> Chapter
>> >>
>> >> 21
>> >>
>> >> Bihar Flood Relief
>> >>
>> >> (immediate) for Saupul district (102208)
>> >>
>> >> AID India (Dharmendra Kumar)
>> >>
>> >> ...
>> >>
>> >> [Message clipped]
>> >
>> >
>> >
>> > --
>> > Last ball.
>> > 3 runs to win.
>> > What a shot!
>> > They are running...
>> > One...four! India!!
>> > oneforindia.org
>> >
>>
>>
>>
>> --
>> Last ball.
>> 3 runs to win.
>> What a shot!
>> They are running...
>> One...four! India!!
>> oneforindia.org
>>
>> >>
>
>
--
Last ball.
3 runs to win.
What a shot!
They are running...
One...four! India!!
oneforindia.org
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